MARY ROCKWELL HOOK Correspondence 1939-1940 I Box 19: 2-84

April & June 1939, February – May 1940

When Mary Rockwell Hook began work on both Laurel House II and West Wind in the early 1940s, she was well into her 70s and an active member of the PMSS Board of Trustees.

Throughout the correspondence, she refers to the new girls’ house or girls’ building, as the building did not yet have the name “West Wind.”

CONTENTS: Mary Rockwell Hook 1939-1940 Correspondence  I Box 19: 2-84

[Note: Letters from PMSS staff in the PMSS Collections are carbon copies, typewritten, unsigned, and meant for the Office files. The original signed copies were sent to the correspondents. Letters from Mary Rockwell Hook are handwritten originals. The following list of contents is in chronological order and not necessarily in the order of the image numbers.]

April & June 1939

[NOTE: _.] 

009a-009d April 19-22, 1939. Three-page report to the PMSS Board from Mary Rockwell Hook on PMSS stationery. [009a] “Jottings from a three-day intensive study of the physical features of the Pine Mountain School submitted to the Board of Trustees by Mary Rockwell Hook.” Asks for a session or special committee (Mrs. [Fanny] Gratz, Mrs. [Dorothy Olcott] Elsmith, Mrs. [Gladys] Morris, Hook) to consider building and grounds. PMSS’s plan was designed for 20 years into the future: flat area for growing food and livestock; buildings in non-productive areas; “build a school on the cottage system to preserve the family feeling and to teach improved methods of living”; entrance, admin, and classrooms in the center. Mentions the effects of the Schoolhouse fire. Now that 25 years have passed, the buildings are in good condition due to good upkeep, and have been made less “primitive.” [009b] The school still needs a “guest house and a big play room which can be used as a stage.” Mr. and Mrs. Morris are now ready for another 20-year plan, which Hook began to create. Needs include a new girls’ house on Pole House Hill, converting Big Log or Open House into guest houses, and converting the present stone tool house into two apartments for married couples. Hook lists the possible changes to the Grounds (improve roads and parking spaces; outdoor theater), [009c] (DUPLICATE OF 009b.) [009d] and Buildings (new girls’ house, Big Log, Open House, Laurel House, Tool House, playroom and stage, garage, Boys’ House, Far House). Penciled comments in the margin are likely by Glyn Morris.

010 June 6, 1939(?). Handwritten note to Hook from Mary Bell Decker, in Kansas City, MO, who encloses a gift to “your best-loved brain child, …just a thank(?) offering for your friendship.” Notations in Hook’s handwriting suggest putting Mrs. Clarence Decker on the mailing list. “Her husband is president of Kansas City University,” adding the gift to the Stage Fund.

011 June 15, 1939. To Hook from (unsigned, apparently Morris), who has sent a thank-you letter to Mrs. Decker; and thanks Hook for her part. Describes progress on building the stage. He wants to discuss her idea about a fundraising trip to Miami, Palm Beach, and Sarasota, and asks for details. He is planning a midwestern tour in October and November and showing new motion pictures of the School.

012 N.D. To Hook from Parker Elsmith, reporting that he “secured fine Knabe grand piano gift to school….”

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February 1940

003a-003b, 002 February 6, 1940. Three-page letter to Mrs. Inghram D. Hook (Mary Rockwell Hook), Kansas City, MO, from Morris [003a, page 1], who is glad Hook will be attending the Board meeting along with Mrs. Elsmith. One of the issues to be discussed will be the burning of Laurel House and its replacement. At Hook’s request, he lists the pressing issues that the Board should deal with. The Laurel House replacement should include “as many features as possible which were so much a part of the spirit of the school….” which he lists. He suggests how the students should be housed (“smaller, home-like units” which have been PMSS’s tradition); [003b, page 2] Other needs: housing for married staff members (he lists possibilities); Big Log’s problems; replacing Boys’ House; housing facilities for the (Guidance) Institute.

[002, page 3] “I should tell you too how reassuring it was to hear your voice over the phone the Wednesday morning after the fire.” 

008 February 8, 1940. Western Union telegram to Hook from Morris, asking her to meet him in Lexington to discuss the building plan before the meeting.

004 February 16, 1940. To Hook, Whispering Sands, Sarasota, FL, from (unsigned), thanking her for her $50 gift; encloses a photo of students working with the cows.

013 N.D. (Later notation: “Mr. Morris 2-16-40”). Message side of postcard to (no salutation) from Mary Hook, en route to Sarasota. The Wilsons and D. (Dorothy Olcott) Elsmith took a bus to Lexington; Elsmith hoped to meet with Mrs. (Fanny) Gratz about Hook’s plans. Hook will send suggested changes for the “Contrast House.”

005 February 16, 1940. Typewritten carbon copy of handwritten letter to Hook from (unsigned, possibly Morris) expressing “our appreciation for all you do. Your understanding, your loyalty, and devotion to Pine Mountain are a source of both comfort and inspiration to us both. We marvel at the patience with which you have worked these past few days.” Mentions Hook’s stay at PMSS and the writer’s possible visit with her in Florida.

006a-006b February 22, (no year). Mary Rockwell Hook to Glyn Morris [while enroute to Kansas Cit, MO] Two-page letter to Morris from Hook en route to Kansas City, MO, [006a] who encloses a plan; gives reasons for returning home; describes her activities at Whispering Sands. FL. [006b] Her contractor provided figures for the contrast house. It was “More house than we should put up for a couple,” …  she then describes how she changed the plans.

007 February 27, 1940. Mary Roockwell Hook (unsigned)  apparently to Glyn Morris. Hook is glad that Mrs. Morris is tending to the details of the building, since he [Glyn] is more interested in the “impression of the finished building” instead. Reports that Board Member Mrs. Gratz visited PMSS and made only minor changes to the plans.

March-April 1940

014 March 4, (1940) . Later notation: 3-4-40. Mary Rockwell Hook to ? .  Message side of postcard to (no salutation) from Hook, with an invitation to come to Whispering Sands in Florida.

015a March 11, (1940). Mary Rockwell Hook to Glyn Morris, director. Western Union telegram, sending her changes to (?) House to accommodate four people. 015b (Reverse side of 015a with figures.)

016 N.D. Mary Rockwell Hook to Glyn Morris.  Notifyig Morri that she has received no word from BOT Building and Grounds Committee Chair, Fanny Gratz, regarding plans. Notes that she has  telegraphed Gratz to airmail the sketch plan to her.

017a-017d April 3, 1940. Mary Rockwell Hook to Gladys Morris. The four-page letter [017a] Mentions working on the plan for the Girl’s Dorm (Westwind) ; met with Mrs. Gratz at Ft. Meyers, asking to change to a Sarasota architect “without hurting Mr. Gratz’s feelings.” But Gratz “reports everything set, so she made no suggestions.” Now Hook is wondering whether Mr. Gratz has made another plan. [017b] “D.[orothy] Elsmith & me (a self-appointed building committee). I am chairman of Buildings & Grounds Committee & I am acting advisory architect for Pine Mt. (nobody has put me off yet). I am personally responsible to you & the Board for anything or all that is built on the grounds.” She describes how Hook and Elsmith sent a telegram to Mr. Gratz and enclosed a copy. She expects to receive an O.K. on the final plan, but the delay caused 10 days to be lost.
[017c] Hook describes beginning plans for the girls’ dormitory [Westwind] and asks that Mrs. Alice Joy Keith, a surveyor [former employee of PMSS], send “a copy of the contours she took on Pole House Hill” with the locations of Far House and the road. She recommends Bill Noles, a carpenter who has worked for her, to work with [Leon] Deschamps; she tells how much he earns. [017d] Hook describe how Bill Noles may help finish Doctor’s House  [aka: Jubilee].  Hook asks about accommodations in Open House. and how she met Miss Hewins, who was assistant housemother to Miss Pettit and is now teaching at Windsor School, Boston. She notes she is reading James Still’s “River of Earth.” Offers help with Laurel House, which “must serve us well for 20 years!”

018 April 3, 1930. Gladys Morris to Mary Rockwell Hook who is in Sarasota, FL, via Western Union telegram to Hook, Sarasota, FL, Describes the hiring of a new architect [??], from, who , Gladys writes that  “[c]onsidering extent Gratz involved need for haste increasing complications….”

019a-019b April 4, 1940. Dorthy Elsmith to Gladys and Glyn Morris. Typewritten two-page letter to “Gladys and Glyn” from Dorothy Elsmith on stationery of Whispering Sands, Sarasota, Florida, home of Mary Rockwell Hook. [019a] She regrets the confusion, stating, “We are at a loss to know which plans are in process of completion, the blueprint one from here, your sketch from Pine Mountain, or another one of Mr. Gratz.” Explains Hook’s need to give her final approval of the sketches of buildings; understands the awkwardness of hiring a new man since PMSS is already involved with Mr. Gratz. Tells when she and Hook will visit PMSS. [019b] Mentions Miss Hewins from Boston, who would be a good board member. “Very able and resourceful and interested in the educational leadership angle….” Tells how her family enjoyed visiting Florida; will be stopping in Tyron, NC, then PMSS.

020 April 6, 1940. Glyn Morris to Mrs. Leonard Elsmith, via Western Union telegram from Tryon, NC.  Morris says he has Gratz’s sketch and suggests arriving early before others arrive.

021 April 6, 1940. Gladys Morris to Mary Rockwell Hook in Siesta Keys, Sarasota, FL via Western Union telegram.   Gladys Morris writes, “Distressed by delay in plans but in complete harmony with you.” 

022 April 6, 1940. Gladys Morris to Mary Rockwell Hook via Western Union telegram. Mrs. Morris notes receiving the Gratz sketch for the Girl’s Dormitory [WESTWIND]  and urges Hook and Mrs. Elsmith to “come [as] quickly as possible.” Awaiting final decision …

023a-023b N.D. Mary Rockwell Hook to Mr. Warfield Gratz) Two-page handwritten note on Western Union telegram stationery to Mr. Gratz, Lexington, KY.  Hook says,  “As [the] Chairman Building Committee [I] feel I must approve your final sketch plan before proceeding with working drawings.” Hook asks Gratz to telegraph whether he is following her last blueprint. Mrs. Morris disapproves of parts of it. Hook hopes to see drawings and specifications by April 15th, when she and Mrs. Elsmith will arrive at PMSS. 

023c (MISSING IMAGE)

023d N.D. Mary Rockwell Hook to Glyn Morris. Note in Hook’s handwriting, stating that she “considered it essential to have a final conference at Pine Mt on the site. So I await wood & plans from him.” Him is Mr. Gratz.  [This is a later letter … see below]

024a-024g April 13, (no year). Mary Rockwell Hook to Gladys and Glyn Morris and Dorothy ?.  Seven-page letter to “Gladys, Glyn & Dorothy” from Hook, explaining that Mrs. Fanny Gratz telegraphed that Warfield (Gratz) had another plan ready. Hook explains she has also made another plan and hopes to meet the Morris’s before seeing Gratz, “so it won’t be confusing for him. … I feel the building, like wine, is improving with age!” 

025a-025b April 15, (no year). Mary Rockwell Hook to Gladys (Morris).  Two-page letter [025a] She Notes she received Mr. Gratz’s plan and quoted a telegram that she sent him, suggesting that she employ a Sarasota architect to complete the plans. She has made working drawings in the office of Mr. Saxe, an architect friend. [025b] Hook urges Gladys and Glyn to visit her to finalize the plans. She hopes Mr. Gratz will let her do the plans in Florida.

026 April 15, 1940. Unsigned to Eugene Hook. (unsigned — possibly Dorothy Nace ?), commenting on the pictures he took of Pine Mountain; ask for negatives, especially of the church organ, kitchen interior, and the Chapel “showing the crosses silhouetted against the sky.”

027 April 15, 1940. Mary Rockwell Hook to Gladys Morris via Western Union telegram.  A shortened version of her April 15 letter to Gladys.

028, 029 April 16, 1940. Mary Rockwell Hook to Gladys Morris.  Copy and original of Western Union telegram to Gladys Morris from Hook. Mr. Gratz agrees to travel to Sarasota with Gladys to finish plans.

030a-030d April 19, 1940. Mary Rockwell Hook to Gladys Morris.  Four-page letter on stationery of “Whispering Sands, Sarasota, Florida.” [030a] Hook regrets hearing that Gladys cannot make it to Florida. Explains why she took the plans away from Mr. Gratz . [030b] Describes the background of the Saxe & Zimmerman architectural firm. Zimmerman will work on the plans; she may bring the “young Saxe” to PMSS to help her design the girls’ house and guest house. [030c] Writes about excavation for the building; her itinerary en route to PMSS; [030d] Asks about the electricity; tells how she wants certain features, such as “the building to build up as the hill does.” 

May 1940

031a-031f May(?) 2, (no year). Six-page letter to Morris from Hook, [031a] commenting on receiving news about the Laurel House(?) fire. “Fire often gives us an opportunity for development. This may be our chance to get two buildings instead of one.” [031b] Mary Rockwell Hook wonders how the School managed without the kitchen; offers to collect and send bedding and clothing. [031c] She lists her ideas on improvements in the next Laurel House, such as a better road approach and parking space; move the kitchen closer to supplies and have a back porch, etc.; indirect lighting. [031d] Continues with suggestions. She feels it shouldn’t be rushed, only to “regret later not giving it more thought, as we did with the Schoolhouse.” [031e] ‘We really should treat this building, a girls’ house & the guest house all in one problem.” Asks for Mrs. Morris’s suggestions. [031f] Asks how the fire occurred; “Three are too many.” 

032 May 27, 1940. To Hook in Kansas City, MO, from (unsigned), who is sending Hook a copy of the Director’s Annual Report to the Board and Mrs. Elsmith’s supplementary report.

033 May 30, 1940. Copy of a Western Union telegram to Hook from Morris, asking if she can complete Girls’ House plans before he leaves for vacation. “Laurel footings being laid today ; machine excavation.”

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July 1979 Note Concerning 1940 Correspondence

001 July 7, 1979. Handwritten note on a form titled “Supplement to Clinic Record.” DHS 1775 (6/73) Crippled Children, Division of Health Services.” (Address at bottom of the form: “Crippled Children, Division of Health Services.”)

“Taken from folder by Alc?) for Elsmith, July 7, 1979.
May 27, 1940 – Letter from Mrs. Hook to Board of Trustees.
Aug 5, 1940 Copy of letter to Mrs. Gratz.
April 15 – Mr Morris reports to Board re: physical features of School”

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GALLERY: Mary Rockwell Hook 1940 Correspondence 1940 I Box 19: 2-84

Box 19 – Folder 2-84 (38 items)