Pine Mountain Settlement School
PMSS Original Records, 1911-1983
Berea Microfilm Project, 1983
Inventory of Box Containers Listed by Folder
PMSS Berea Series I-III
Container List 1911-1983
Boxes 1-54
Guide

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TAGS: PMSS Berea Series I-III Container List, guide, inventory of box containers, Berea microfilm project, microfilming of PMSS original records, digital archives, Settlement Institutions of Appalachia, Berea College Hutchins Library, NEH grant, director’s office files, student records

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PMSS BEREA SERIES I-III Container List 1911-1983 BOXES 1-54 Guide

HISTORY

In 1979, an organization formed calling itself the Settlement Institutions of Appalachia / Berea College Research Resources Project. The project was developed to organize and preserve the original records and photographs of the Settlement Institutions of Appalachia (SIA).

Funded by a grant from the NEH (National Endowment for the Humanities), the project assumed the charge to organize and preserve a duplicate collection on microfilm and film, original records, and photographs from selected settlement institutions in Appalachia. The leadership of SIA envisioned Berea College as a central repository for the selected surrogate archival materials from the various institutions. Pine Mountain Settlement School was among the institutions selected for the microfilm and duplication project and was one of the largest of the collections.

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PART A

The first initiative of the project at Pine Mountain Settlement School, Part A, was to process and microfilm selected administrative records from Pine Mountain Settlement School including the following:

Board Minutes and Reports, 1913-1983 [Series I]

Director’s Office Files, 1911-1949 [Series II]

Correspondence, 1916-1949 [Subseries A]

Subject Files, 1911-1949 [Subseries B]

Student Records, c. 1919-1949 [Series III]

Library Files, 1911-1983 [Series IV] 

Work on Part A of the initiative was completed in 1982 with the cooperation of the Kentucky Department for Libraries and Archives who undertook the microfilming of materials in their facilities. The microfilm master became the property of Berea College and of SIA. No copy was given to Pine Mountain Settlement School as no reader was available at the School. The original material was returned to Pine Mountain Settlement School. Copies of the microfilm masters were then made for in-house research use and were housed at Berea College library. That microfilm set continues to be available to researchers.

While Berea College owns the physical microfilm it does not own the intellectual property rights of the Pine Mountain Settlement School materials

Berea College does not own the copyright for the manuscripts or printed documents included in this microfilm edition [1982 microfilm master]. Therefore, it is the researcher’s responsibility to secure permission to publish from Pine Mountain Settlement School or its successors and assigns.

PART B

In 1985 Part B of the NEH grant initiative was completed. It selectively reproduced photographs from the Pine Mountain Settlement School collections in much the same manner as did the microfilm project. Copies of photographs were made of selected material and negatives and physical prints were produced for each image. In this case, a set of the contact prints was given to Pine Mountain Settlement School and a duplicate set was provided for use at Berea College Special Collections. Berea retained ownership of the copy negatives and the copy prints generated by the SIA grant initiative.

Regarding the photographic material, Berea negotiated a use agreement for patrons who visited the Berea Special Collections library. That agreement follows:

Permission has been granted by Pine Mountain Settlement School for Berea College to reproduce all or part of the school’s photographs and to use them in slide or film presentations, display them or loan them for display, and to allow their use by researchers for reproduction and publication. The proper credit line for all of the above uses shall be, “Pine Mountain Settlement School Photographic Collection, Berea College Southern Appalachian Archives.”

In the 1980s Pine Mountain Settlement School did not have the resources to produce surrogates of the selected materials and the Berea grant and the Berea repository was a safe and strong insurance against harm to the collections. Engaging this initiative was not an action taken lightly by Pine Mountain. There were strong voices opposed to the participation of Pine Mountain in the SIA initiative. However, film continues to be one of the most secure preservation tools for collections and there were reasoned arguments that noted that the film copies held at Berea would offer the archive some security against damage or destruction.

PMSS BEREA SERIES I-III Container List 1911-1983 BOXES 1-54 Guide:
DIGITAL ARCHIVES

Today the landscape of archival collections has dramatically changed with the digital revolution and while the need is still fundamental to both share and preserve the collections, the idea of a central repository is becoming an outdated and inefficient model for the tech-savvy researcher. What many collections are now coming to realize is that digital archives are now producing their own uneven models.

The reach of the digital repository is extensive and often engages individuals who would not use the physical resources, nor travel to, a physical repository, but would go online to search for resources. But digital resources like repositories, are not created equal. Digitization is costly to initiate and to maintain at any local level. While maintenance of the infrastructure for a digital repository is easier today than in the early years of digitization when a highly skilled technical staff was required to maintain a digital repository, the maintenance of the digital repository of today requires technical skills but the skill level may be easily controlled by the repository. As a digital repository grows it may however, challenge the staff of small institutions. But collection management options for digital collections are greatly expanding. Inexpensive, ubiquitous and transparent digital systems, now abound and are growing in use as is the skills base of the small repository.

Many more arguments may be made in favor of and also against the building of a digital repository and the local maintenance of large archival collections. The landscape is new and the answers are still being gathered, but Pine Mountain Settlement School and similar institutions are finding that the digital revolution has leveled the landscape and has provided the opportunity to give repository access to a broad public. However, they are also finding that the real estate in that landscape can often have hidden costs and administrative demands that are difficult to predict and to manage within the smaller institutions. The digitization efforts currently underway at Pine Mountain are currently manageable and the costs of digitizing collections continue to come down allowing the School time to evaluate and determine the social and economic costs and rewards of digital communication. Collection management remains a challenge with not dedicated staff and funding not fully integrated into an annual budget.

Since 2000 Pine Mountain volunteers have been selectively digitizing both documents and photographic resources. By allowing the user a larger voice in what is selected, the archive is coming close to what many envision as a shared future where a land and its people are no longer without their own voice, but have many ways to join in the conversation. Like the researcher, they can explore, expand, and importantly, collaboratively correct their history. The digital repository is an always open resource available to both local community and to the larger research community.

The idea of a “hidden” collection is going away and new uses are being found for the wealth of resources in the Pine Mountain Settlement School collections. The archive as a social forum, an art form as well as an educational tool is just one of many new directions being explored for the archive at Pine Mountain. While additional educational derivatives from the collections are being explored, expanded digital access to core collections and expansion of educational opportunities based on the existing digital resources currently shapes the digital initiative at Pine Mountain Settlement School.

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ACCESS TO THE BEREA PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS

The following material is specific to Part A and generally follows the order of the microfilmed material held at Berea. The microfilm material may be accessed by visiting the Berea College Hutchins Library and by requesting access to the series outlined above or explored on the Berea College Southern Appalachian Archive site:

http://community.berea.edu/hutchinslibrary/specialcollections/saarchives.asp

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BOX INVENTORY of ORIGINAL PMSS COLLECTIONS
MICROFILMED BY THE SETTLEMENT INSTITUTIONS OF APPALACHIA (SIA) AND HELD BY THE BEREA COLLEGE HUTCHINS LIBRARY

Box, Series, Subseries, and/or Contents

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BOX 01 of 01 [NOT MICROFILMED] Series I Board of Trustees, Minutes and Reports, 1913-1983
Minutes and Reports, 1913-1969, (3 notebooks), 1970-1980, 1981-1983

CONTENTS – xx Folders [See BOX 17]

[Reads “Box 1 of 2” Label is on long side of box. Numbered #18 on side of box.]

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SUBSERIES A
CORRESPONDENCE FILES

BOX 02 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

A-P, c. 1916-1918
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1914-1920]

CONTENTS – 42 Folders

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BOX 03 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

A-T, 1919
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1919-1920]

CONTENTS – 46 Folders

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BOX 04 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

U-Z, 1919 
A-Pa, 1920 [ACTUAL DATES OF FOLDERS: 1918-1920]

CONTENTS – 42 Folders

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BOX 05 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

Pe-Z, 1920
A-Hap, 1921

CONTENTS – 50 Folders

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BOX 06 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

Har-Y, 1921

CONTENTS – 50 Folders

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BOX 07 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

A-M, 1922

CONTENTS – 45 Folders

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BOX 08 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

N-Z, 1922 [ACTUAL DATES OF FOLDERS: 1920-1922]
A-G, 1923

CONTENTS – 52 Folders

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BOX 09 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

H-Z, 1923 [ACTUAL DATES OF FOLDERS: 1922-1924]
A-B, 1924

CONTENTS – 50 Folders

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BOX 10 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

C-Z, 1924
A-Z, 1925
A-R, 1926

CONTENTS – 42 Folders

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BOX 11 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

S-Z, 1926
A-Z, 1927
A-Z, 1928
A-Z, 1929

CONTENTS – 47 Folders

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BOX 12 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

A-Z, 1930 
A-W, 1931 [ACTUAL DATES OF FOLDERS: 1929-1931]
A-Z, 1932 [ACTUAL DATES OF FOLDERS: 1932-1933]
A-L, 1933

CONTENTS – 48 Folders

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BOX 13 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

M-Z, 1933
A-Z, 1934
A-Z, 1935
A-Z, 1936
A-B, 1937

CONTENTS – 50 Folders

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BOX 14 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files 1941

C-Z, 1937
A-Y, 1938
A-Y, 1939
A-Y, 1940
A-L, 1941

CONTENTS – 54 Folders

IMG_XXXX.jpg [missing image]

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BOX 15 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1941-1949

M-Z, 1941
A-Z, 1942
A-W, 1943
A-W, 1944
A-Y, 1945
A-Y, 1946
A-W, 1948
A-Y, 1949

CONTENTS – 58 Folders

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BOX 16 II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949

General Correspondence, 1921-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1921-1947]

CONTENTS – 71 Folders

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SUBSERIES B
SUBJECT FILES

BOX 17 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Articles of Incorporation (copy), c. 1913
Bylaws, 1947
Board of Trustees, 1913-1949
Survey of Pine Mountain Settlement School, Survey Results, 1949

CONTENTS – 56 Folders

SEE BOX 01 ??

[Director’s Office Files – Subject Files, 1913-1949. Moved from Box 17 to Office File Cabinet]
IMG_XXXX.jpg [missing image]

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BOX 18 II Director’ Office Files, 1928-1940
Subseries B: Subject Files, 1913-1949

Board Correspondence, 1928-1940

CONTENTS – 89 folders

[Director’s Office Files – Subject Files, 1913-1949. Moved from Box 17 to Office File Cabinet]
IMG_XXXX.jpg [missing image]

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BOX 19 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Staff and Committees, 1918-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1931-1949]

CONTENTS – 81 Folders

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BOX 20 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Curriculum/Accreditation, 1928-1949
Committees/Staff Information, 1932-1949

CONTENTS – 53 Folders [missing tables]

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BOX 21 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Committees/Staff Information, 1932-1949 (concl.) [ACTUAL DATES OF FOLDERS: 1930-1949]
Community Extension Centers, 1919-1948
Financial Records, c. 1916-1949 [ACTUAL DATES OF FOLDERS: 1913-1947]

CONTENTS – 51 Folders

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BOX 22 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Financial Records, 1916-1949 (concl.) [ACTUAL DATES OF FOLDERS: 1916-1946]
Physical Plant, 1916-1949

CONTENTS – 54 Folders

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BOX 23 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Programs/Special Events, 1917-1945 [ACTUAL DATES OF FOLDERS: 1917-1949]
Publicity/Fundraising, 1913-1949 [ACTUAL DATES OF FOLDERS: 1911-1949]
Rules/Regulations, 1920s-1940s
Students, 1913-1946
Ballads and Folk Songs

CONTENTS – 59 Folders

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BOX 24 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Personnel Records, c. 1913-1949
A-C, 1913-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1914-1959]

CONTENTS – 80 Folders

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BOX 25 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Personnel Records, c. 1913-1949
D-K, 1913-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1914-1957]

CONTENTS – 98 Folders

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BOX 26 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Personnel Records, c. 1913-1949
L-Sh, 1913-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1917-1965]

CONTENTS – 107 Folders

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BOX 27 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Personnel Records, c. 1913-1949
Si-Z, 1913-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1915-1964]

CONTENTS – 78 Folders

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BOX 28 II Director’s Office Files 1913-1949
Subseries B: Subject Files, 1913-1949

Personnel Records, c. 1913-1949
Correspondence and Applications, c. 1923-1949
Salary Policy Study, 1945

CONTENTS – 40 Folders

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STUDENT RECORDS
SERIES III
A – Z

BOX 29 III Student Records c. 1919-1949
Students, c. 1919-1930

Students, c. 1919-1929
Student Requests to Go Home, 1930
Work Schedules and Evaluations, 1930
Students A-B, c. 1919-1930 [ACTUAL DATES OF FOLDERS: 1919-1931]

CONTENTS – 50 Folders [missing tables]

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BOX 30 III Student Records c. 1919-1949

Students, c. 1919-1930

Students Bo-C, c. 1919-1930

CONTENTS – 120 Folders

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BOX 31 III Student Records c. 1919-1949
Students, c. 1919-1930

Students D-Ho, c. 1919-1930
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1919-1935]

CONTENTS – 130 Folders

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BOX 32 III Student Records c. 1919-1949
Students, c. 1919-1930

 Students Hu-Nol, c. 1919-1930
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1919-1976]

CONTENTS – 108 Folders

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BOX 33 III Student Records c. 1919-1949
Students, c. 1919-1930

Students Nor-T, 1919-1930
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1912-1932]

CONTENTS – 115 Folders

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BOX 34 III Student Records c. 1919-1949
Students, c. 1919-1949

Students V-Z, 1919-1930 [ACTUAL DATES OF FOLDERS: 1919-1929]
Students A-W, 1929-1932
[Students] Miscellaneous Lists, 1927-1948

CONTENTS – 46 Folders

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BOX 35 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students A-Ba, c. 1930-1949

CONTENTS – xx Folders [missing tables]

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BOX 36 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Be-Blai, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1929-1974]

CONTENTS – 36 Folders

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BOX 37 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Blak-Brou, c. 1930-1949

CONTENTS – 59 Folders

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BOX 38 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Brow-Cau, c. 1930-1949

CONTENTS – xx Folders [missing tables]

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BOX 39 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Caw-Coo, c. 1930-1949

CONTENTS – xx Folders [missing tables]

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Box 40 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Cor-Cre, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1922-1975]

CONTENTS – 62 Folders
BX40 – PMSS box label.[missing image] IMG_XXXX.jpg

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BOX 41 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Cri-D, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1926-1973]

CONTENTS – 34 Folders

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BOX 42 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students E-F, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1931-1966]

CONTENTS – 49 Folders

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BOX 43 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students G-Hal, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1928-1973]

CONTENTS – 57 Folders

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BOX 44 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Ham-Hos, c. 1930-1949

CONTENTS – 59 Folders

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BOX 45 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students How-Jo, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1922-1969]

CONTENTS – 46 Folders [missing tables]

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BOX 46 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Ju-Lewis, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1927-1967]

CONTENTS – 50 Folders

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BOX 47 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Lewis-Me, c. 1930-1949

CONTENTS – xx Folders [missing tables]

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Box 48 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Mi-Noe, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1926-1981]

CONTENTS – xx Folders [missing tables]

BX48 – PMSS box label.[missing image] IMG_XXXX.jpg

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BOX 49 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Nol-Re, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1927-1970] 

CONTENTS – 63 Folders

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BOX 50 III Student Records c. 1919-1949

Students, A-Z, c. 1930-1949

Students Ri-Sl, c. 1930-1949

CONTENTS – xx Folders [missing tables]

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BOX 51 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Sm-Ta, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1927-1972]

CONTENTS – 62 Folders [missing tables]
IMG_XXXX.jpg [missing image]

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BOX 52 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students Te-V, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1925-1964]  

CONTENTS – 62 Folders

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BOX 53 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Students W-Y, c. 1930-1949
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1921-1969]

CONTENTS – xx Folders [missing tables]

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BOX 54 III Student Records c. 1919-1949
Students, A-Z, c. 1930-1949

Miscellaneous Student Files, c. 1928-1947
[ACTUAL DATES OF FOLDERS IN THIS BOX: 1926-1947]

CONTENTS – 83 Folders [missing tables]

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[NO BOX NUMBER]

[?] II Director’s Office Files 1913-1949
Subseries A: Correspondence Files, 1916-1949
C-Z, 1937
A-Y, 1938
A-Y, 1939
A-Y, 1940
A-L, 1941
IMG_3250.jpg

[missing label] ? [?] IMG_3198.jpg
[missing label] ? [handwritten on box] Students W 1923-49 IMG_3202.jpg
[missing label] III Student Records c. 1919-1949 [handwritten on box] Students N 1923-49 IMG_3205.jpg
[missing label] [n/a] [n/a] IMG_3230.jpg
[missing label] [n/a] [n/a] IMG_3231.jpg
[missing label] [n/a] [n/a] IMG_3233.jpg

[n/a] [n/a] Pine Mountain Settlement School Collection Recommended Discards IMG_3218.jpg

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ARCHIVE Index

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