USE AGREEMENT

PINE MOUNTAIN SETTLEMENT SCHOOL

36 Highway 510 | Pine Mountain, KY 40810
Telephone/Fax 606-558-3571 or 3542
PRINT AND MAIL OR EMAIL ATTACHMENT TO
office@pinemountainsettlementschool.com

COLLECTIONS USE REQUEST:
To request an image from the Pine Mountain Settlement School Collections, please complete the following and submit with your payment to PINE MOUNTAIN SETTLEMENT SCHOOL at the above address.

Date of request: ____________________________
Your Deadline:______________________________

Name of requestor: ____________________________________________________________________

Payee & address (if different from requestor): _________________________________________________

Company/Org: ________________________________________________________________________

Address: __________________________________________________________________

City/State/Zip __________________________________________________________________

Telephone: ______________________________FAX: _________________________________

Email: ____________________________________________________________________

Full description of use: 

Do you need a receipt?                  _____ yes                                         _____ no

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Conditions of Use:
Use of material must be granted by the Pine Mountain Settlement School (PMSS) and applies to publication by any means and of any material belonging to the School. This form constitutes a USE REQUEST.

Altering the material as supplied is not authorized without consent. Please do not crop, distort, colorize, or change the image or material supplied in any manner without prior approval of PMSS.

Certain items in the collection may require additional copyright release. The USER is responsible for determining copyright status and obtaining permission to publish if other copyrights are associated with the requested item(s) (i.e. photographer permissions). PINE MOUNTAIN SETTLEMENT SCHOOL IS NOT RESPONSIBLE FOR COPYRIGHT INFRINGEMENT BY THE USER.

Quoting or otherwise reproducing in part or in whole, any part of the PMSS archive without citing and giving written acknowledgment of the collection associated with the use will be considered an infringement. Please cite as follows [Item name, Collection, Series information, date, location information. Pine Mountain Settlement School Collections.] A photograph, for example: Chapel interior (chap_1234.jpg), Series: 10, Built Environment. Pine Mountain Settlement School Collections. Pine Mountain, Kentucky.

Extensive use of material requires that one (1) copy of any publication using material from the COLLECTIONS be presented to PINE MOUNTAIN SETTLEMENT SCHOOL, or proof that proper citation and use has been followed submitted to the School.

Release of materials in the collection are at the discretion of the School. PINE MOUNTAIN SETTLEMENT SCHOOL reserves the right to deny permission for the use of or reproduction of any material held in the collections of the school.

Please allow sufficient time to complete your request. RUSH requests may not be honored or may require additional fees.

USER signature: I have read and agree to the stipulations of this USE AGREEMENT.

___________________________________________________________________________

DATE:_______________________

If you have questions and/or require accommodation regarding this USE AGREEMENT, please describe below or contact
606-558-3571 or 3542
 office@pinemountainsettlementschool.com

PMSS STAFF signature: _____________________________________________________________________

DATE: ________________________

**Note: A use fee will be charged for material that will be used in the public domain where the intent is profit. Please contact us regarding our fee schedule.

 

Order Total: $                                                                                     

Material will be used in: (check all that apply)

_____ Print publication     _____Web     _____Exhibit     _____Presentation     _____Film/Video          Other_____ (explain)  ______Private publication (not for sale)

PROJECT TITLE:

ESTIMATED DISTRIBUTION SIZE: __________________
ESTIMATED DISTRIBUTION DATE: _________________

I request one-time authorization to publish/use, quote, or duplicate the listed material from PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS.

I have read and agree to the policies related to the publication/use, duplication, or quotation of materials held by PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS.

Signature of USER ___________________________________________________        
Date: ___________________

Signature of PMSS staff ______________________________________________      
Date: ___________________

____________

PINE MOUNTAIN SETTLEMENT SCHOOL COLLECTIONS

36 Highway 510 | Pine Mountain, KY 40810
Telephone/Fax 606-558-3571 or 3542

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FEE SCHEDULE  (COMMERCIAL USE)
PINE MOUNTAIN SETTLEMENT SCHOOL

ARCHIVAL SERVICES

36 Highway 510
Pine Mountain, Kentucky 40810

RIGHTS AND REPRODUCTION FEE SCHEDULE:

Pine Mountain Settlement School does not release original material for reproduction by users. Where appropriate, digital file copies will be supplied to the requestor. Pine Mountain Settlement School reserves the right to withhold permission for reproduction of any material. If the material is judged to be physically at risk in the reproduction process, the material will not be duplicated. A courtesy copy at no cost to Pine Mountain is requested of any publication resulting from use of our collections.

In all cases, it is the researcher’s obligation to determine and satisfy copyright or other use restrictions when publishing or otherwise distributing materials found in the Library’s collections. Please advise PMSS if you need assistance with these guidelines. 

All files must credit Pine Mountain Settlement School Archive, Pine Mountain, KY.

Files intended for commercial use (publication) will be supplied in high-resolution format (tif). Images may not be cropped, re-sized, or altered from the original supplied image unless written permission is secured from Pine Mountain Settlement School.

All fees are subject to the KY 6% sales tax. The tax will be added to your total. Non-profit requests will be assessed and should include the non-profit ID # number on the request form.

DIGITAL REPRODUCTION FEE SCHEDULE:

EDUCATIONAL USE, STUDENTS, AND PERSONAL RESEARCH

USE DESCRIPTION FEE NOTES
Educational use (K-12, undergraduate and
graduate students; classroom use
No charge Must use online digital resources
Personal research $10 Quality digital file for research purposes. Additional fees if published

PUBLICATIONS (Journal, Book, film, television, textbook, advertising, other for-profit, etc.)

USE TYPE AND DESCRIPTION COMERCIAL FEE NON PROFIT FEE
Single format use: 5 year, worldwide rights $100 $65
Multiple formats: 5 year, worldwide rights $175 $115
Publishing Bundle: Multiple format use, worldwide rights in perpetuity $250 $160

RESEARCH AND DISPLAY

USE TYPE AND DESCRIPTION COMMERCIAL FEE NON-PROFIT FEE PERSONAL
Museum Exhibition: One-time use, 5 year, worldwide rights $100 $65 N/A
Multiple formats: 5 year, worldwide rights $150 $100 N/A
Museum Exhibition Bundle: Multiple Format use, worldwide rights in perpetuity $200 $150 N/A
Decor:  Home decor N/A N/A $15
Decor: Private office decor (Nonpublic office area) $20 $20 N/A
Decor: Public area decor $125 $80 N/A
Reference File: Research purposes (high-quality digital file) $20 $10 N/A
Projection/Public Lecture (unless fundraising for PMSS) $20 $10 $10

MERCHANDISING

USE TYPE AND DESCRIPTION COMMERCIAL FEE NON-PROFIT FEE
Merchandise: One time use (posters, cards, t-shirts, mugs, etc.) **Subject to PMSS BOT approval $300/file/use $150 /file/use

ADDITIONAL FEES & INFORMATION 

USE TYPE AND DESCRIPTION COMMERCIAL FEES NON-PROFIT FEES
Standard Orders: 30 business days for processing after payment is received No charge No charge
Rush Orders: 10 business days for processing. Contact PMSS Office for any RUSH service requests +$75/file  +$75/file
Delivery: Digital download. Delivered to the recipient by email. No charge No charge
Delivery: Digital files mailed on CD +$10/disc  +$10/disc
Re-use Fee: Permission only. Digital file not needed 75% of fee based on use type 75% of fee based on use type
New Photography Rates: For requests where no digital file exists. +$60/hour — min. 2 hours +$60/hour —min. 2 hours
Non-PMSS Produced Photography Rates: Fee for outside photography (PMSS assignment) +$50/hour +$50/hour
Oral History Digitization Rates: For requests where no digital file exists. + $15/ interview hour +$15/interview hour
     

New photography:  Must be out-sourced and fees can vary. Please consult with PMSS before proceeding. Large projects require permission of the Pine Mountain Settlement School Executive Board.

Non-PMSS Produced photography:  All outside photographers must read and sign the PMSS Photography of Objects in Collections Form.  Permission to photograph objects does not imply permission to publish/reproduce such materials. Researchers/photographers must submit a completed Collections Duplication Request and are responsible for payments and compliance with all applicable fees and conditions.

Photographs that do not have a clear association as a “work for hire” at PMSS may need additional permission. It is the responsibility of the user to pursue and secure these additional rights where they are found to exists. In all cases, it is the researcher’s obligation to determine and satisfy copyright or other use restrictions when publishing or otherwise distributing materials found in the Library’s collections.

Any use of material must properly cite Pine Mountain Settlement School in the following manner:

 “[Identification of Item],” [Collection Name] [Collection Number, if applicable]. Pine Mountain Settlement School, Pine Mountain, KY.

While not required in every instance, Pine Mountain Settlement School requests a copy of the final publication for our archive and record.

Agreements are not final until signature of official PMSS representative is on final copy of agreement.

rev. 2019-03-15 hhw