WELLS RECORD 05 PMSS Support and Budget

Pine Mountain Settlement School
Series 09: Staff/Personnel
Series 03: Histories
Series 10: Built Environment
Series 01: Administration

RECORD PMSS 05 Support and Budget

Evelyn K. Wells’ Record PMSS 05 Support and Budget 1913-1928 describes the financial climate of Pine Mountain as it evolved between 1913 -1928.

TAGS: Evelyn K. Wells ; Pine Mountain Settlement School  ; budgets ; growth ; buildings ; administration ; Ethel de Long Zande ; William Creech Memorial Fund ; Wiliam Creech ; Callahans ; subscribers ; fund-raising ; book-keeping ; accounting ; audits ; financials ; 1913-1928 ; John Callahan ; Callahan Letter ; Dear Friends Letters ; subscriptions ; J.S.  Duncan ; Southern Industrial Education Association ;


in section 05 of Evelyn K. Wells’ , “A Record of Pine Mountain Settlement School,” she traces the development of support and the early institutional budget and the move toward financial sustainability from 1913-1928.

SUPPORT AND BUDGET

The support of Pine Mountain has come from hundreds of sources  — individuals, clubs of all sorts, many different church denominations, schools, etc., but never from a special board such as runs a church school The diverse origin of our supporting interest accounts to a great extent for its liveliness, but the raising of money from Pine Mountain has been an arduous task. Our Board of Trustees has never carried the actual financial responsibility, though “never lacking in moral support.”

During the first six years of the School’s life, appeal letters went to our mailing list about twice a year, but after the institution of the Notes in 1919, there was only one appeal letter a year. We have been convinced that good literature, attractively printed, going to our friends infrequently, brought better results than cheaply printed frequent appeals, so the greatest care has always gone into the composition and printing of the Notes and appeal letters. Mrs. Zande’s literature was more than beautifully written; it carried the life and needs of school and countryside to our friends, making fast friends for us.

From the summer of 1913 until her marriage in 1918, Mrs. Zande made trips once or twice a year. She met individuals, groups societies of all sorts, to whom she made the work at the school unforgettably real and appealing. In 1917 Miss Angela Melville unforgettably real and appealing. In 1917 Miss Angela Melville made a three months’ 2 trips for the School, and in 1920 she spent six months raising a fund half of which was for extension work, and half for the Endowment Fund, in Ohio and Kentucky. Miss Lucretia Garfield and Miss Marguerite Butler made short trips. Miss Evelyn Wells made three, in 1921, 1922 and 1924. The policy of all speakers from the School has been to tell the story of our work, letting the facts ask for money, rather than appealing directly for contributions.

Our mailing list has been from the very first made up of people whom we actually knew to be interested. There has always been a direct Pine Mountain contact. We have sedulously culled it of “dead wood”, though we have been wary of removing people except for good reasons as we often found that a friend who had not given for seven, or even ten years, was still interested and considered himself “active.” the list grew from very small beginnings to 5200 in the fall of 1916, when the “Callahan Letter” made so many new friends for us that it had jumped to 5200 the following winter.  In 1921 we were sending literature to 6000 people, and then the list grew slowly to 6500, at which we have kept it.

In the beginning, as was natural, many Hindman friends wanted to transfer their interest to the new school, but Pine Mountain always urged them to keep their Hindman connection, adding Pine Mountain if it was possible to their list of benevolences, but never substituting it.

The hope of support was placed at once in the “building up of a group of annual pledge givers. While we have always felt that our Annual Subscribers were our “Rocks of Gibraltar”, they have been mostly small givers, and the many who were just as regular with their gifts, but unwilling to sign pledge cards, have been a great bulwark.”

Personal letters, continuing some bit of school life or picture of conditions in the countryside, have gone to every contributor, thus keeping interest from growing perfunctory.

The Endowment fund was started at the beginning, growing quietly without solicitation, except for the William Creech Memorial Fund. It was Mrs. Zande’s intention to double it by a campaign when it had reached $100,000 as she felt that people would be more interested to help a fund that was already substantially big. The figures below will show how this fund grew, but they cannot show how gratefully and with what relief we invested each gift as it came in, watching our income begin to help in the burden of running expenses. The only direct appeal for Endowment in [ ‘ 43$)i}i^Bj£&ii -of literature was the account sent out after Uncle William died, of his life, his service to his community, and our wish to create a William Creech Memorial Fund. This  fund was built up by fairly small gifts, until it reached something over $3500.

From a financial point of view, the most successful piece of literature ever sent out from the school was the “Callahan Letter” in September 1916. We had literally not a penny in the bank, and it was the beginning of a school year, with teachers’ salaries, bills for the year’s supplies, and the heavy expenses that accompanied the construction period of the school. While gifts had provided in the main for our building, there were countless expenses that were inevitable, and not included in the big gifts that were building the first Schoolhouse, or the barn or the farmhouse or other buildings going up at the time. Mr.Callahan‘s visit to Miss de Long and his story of his seven motherless children was not more pathetic or appealing than any that we were continually hearing, and indeed many of our children were in worse plight than the little Callahans; but somehow the essential need of the mountains was in his story, and as it went to our friends, it provoked immediate and generous response. It was reprinted all over the country and people gave and gave. It is hard to describe the joy and amazement of the workers here, as night after night the mail-bag was opened. The first two nights mail totaled $4,000, and it streamed in until at $20,000. we stopped keeping track.

Needless to say, all beyond actual running expense needs for the winter was invested. In view of the fact that America went to war the following spring, and the whole country was deaf for some time to new interests and demands beside the war, it was providential that Pine Mountain could add so substantially to the list of friends before that time by means of the Callahan letter [Re: John Callahan and his 7 children. 1916 letter written by W.R. Brown].

During the early years, Miss Elizabeth Hench kept the mailing list with her in Indianapolis and handled all the issuing of the literature. She meticulously made corrections, she interviewed printers and lithographers and read proof and made suggestions, she sped through orders for subscription and scholarship cards, she attended to the directing and mailing. She expertly criticised the letters as they were sent her by Mrs. Zande, uniting the psy­chology of the outside giver, the skill of a specialist in English composition, and the responsibility of a Trustee of Pine Mountain. When “because of the growing burden of the work” she had to give it up, Miss Angela Melville and Miss Wells, who inherited from her the list, found their standards of accuracy, thoroughness and method set, and provision made for its steady growth, by her imagination and good ground work. The Pine Mountain post office in the early days could never have attended to sending out our letters, but in 1917, when we took on the directing and mailing of the literature, we were closer to the outside world, and it was time our friends should see a Pine Mountain, rather than an Indianapolis postmark.

The gift of an Addressograph by Mr. J.C. Duncan, in 1926, closed a long period of labor at envelopes directed by hand or typewriter, and meant a tremendous easement in getting out our literature.

As a result of Mrs. Zande’s early trips, several groups organ­ized as Pine Mountain Associations, pooling their interest for some specific need of the school. Some of the smaller ones did not sur­vive, though much of the individual interest has continued, but three of then, Montclair, Plainfield and New Canaan, have given steadily. New Canaan’s annual help goes into our nurse’s salary; Montclair and Plainfield give to our general fund. Plainfield, in addition to their annual pledge of $700.00, sends a Christmas check making a total of a thousand a year; Montclair adds to its annual contrib­ution a Christmas gift of valuable books. The Montclair Associa­tion gave the memorial tablet to Mrs. Zande in the Chapel; the building itself is the outcome of Plainfield interest, Miss Jessie Munger, the giver, being a member of that group.

Of course much has been written about Pine Mountain, but the people here have had very little time to put into magazine publi­city. In 1917, a year crammed with a heavy building program, Miss de Long however found time to write articles for the Survey and the Outlook, and from time to time she contributed to the Smith Alum­nae Quarterly.

The Southern Industrial Educational Association, with head­quarters in Washington and branches in Baltimore, Philadelphia and New York, was enormously helpful. They sent scholarships every year, and paid the salaries of workers, including that of the weav­ing teacher for four years, the Big Laurel community worker for three years (from New York), and extension worker on Line Fork, etc. The disbanding of this society in 1925 was a great loss to us though here again, much of the individual interest continues, the New York Auxiliary still helps.

Pine Mountain “began in June 1913 with a list of 100 givers, whose contributions totaled $8500, of which $191 was in annual subscriptions, but by the fall of the same year, we had $470 in annual subscriptions, and later $520. That fall an appeal was sent out for a building fund of $10,000.”

Annual subscriptions have varied as follows:

1914 1915 1919 1922 1925 1928
January $225 347 1273 1339 1280 1461
February 202 281 1154 1374 1320 1163
March 83 93 1140 1080 1421 1353
April 293 280 632 736 1363 1066
May 37 140 1335 1260 1421 1591
June 67 79 527 787 1394 1298
July 104 302 534 968 1469 1548
August 117 78 1296 858 1083 852
September 165 180 1083 925 892 1390
October 44 63 1710 1951 1259 834
November 65 239 1426 1312 1239 1135
December 116 293 803 700 1017 1047

Various facts stand out, such as the following: In 1914 our monthly budget was 700. See above figures for what we could count on from annual subscribers In 1924, the annual subscriptions averaged for each month a third of our expenses. In 1916, our monthly budget was $1500, and only one month, October, was sufficiently pledged for. The falling off in some cases is accounted for by the fact that figures were compiled after the list had been culled of inactive subscribers, in some cases by the death or other removal of givers.

While we are not presenting a comparative study of salaries, the salary budget for the first month of the school’s life, May 1913 is interesting:

Farmer $75.00
Nurse 41.67
Secretary 45.00
Miss de Long [co-founder] 133.33
Fitzhugh Draughn [Laborer] 40.00
Berth Lewis [Housekeeping] 7.00

The endowment fund has grown as follows:

1916 $1,513 1923 $35,963
1917 10,110 1924 44,912
1918 11,272 1925 49,972
1919 23,872 1926 56,993
1920 28,972 1927 71,092
1922 35,043 1928 77,400

The largest gift to this fund was from Mr. J.S. Duncan of chicago in 1922, $15,000.

Contributions and Subscriptions:

Contributions &
Subscriptions
Total Expenditures Total Fixed Assets
1916 $45,855
1917 33,753
1918 60,388 (Inc. Road fund)
1919 48,109
1920
1921 68,228
1922 42,207 $49,848 $106,859
1923 59,873 59,997 116,322
1924 45,218 50,492 173,790
1925 53,593 52,594 187,448
1926 52,139 57,428 139,597
1927 31,119 53,428 145,152
1928 42,889 52,715 149,000

From the annual audits taken from 1922 on, the figures for total expenditures and total fixed assets were picked out as showing the variation in the budget and the growth of value in the school property those figures are of course available for the years previous to 1922, but have not been worked out from the first book-keeping system.

Formal book-keeping began in 1916 with a system instituted by Meldrum and Meldrum of Louisville, and this system was changed in 1922, since when Messrs G.D. Mansell & Son of Cincinnati have kept some of our books and made our audit.

Part of the first book-keeping system was an elaborate student labor record which was discontinued as unnecessarily complicated and not especially significant in making the children realize the value of their work.


SEE ALSO: 

EVELYN K. WELLS GUIDE TO ADMINISTRATIVE CORRESPONDENCE

EVELYN K. WELLS, GUIDE to EXCERPTS FROM LETTERS HOME 1915-1923

EVELYN K. WELLS 1915 EXCERPTS FROM LETTERS HOME 

EVELYN K. WELLS 1915 EXCERPTS FROM LETTERS HOME – Horseback to Hindman

EVELYN K. WELLS 1916 EXCERPTS FROM LETTERS HOME

EVELYN K. WELLS 1917 EXCERPTS FROM LETTERS HOME

EVELYN K. WELLS 1918 EXCERPTS FROM LETTERS HOME 

EVELYN K. WELLS 1919 EXCERPTS FROM LETTERS HOME

RECORD OF PINE MOUNTAIN SETTLEMENT SCHOOL 1913-1928 [INDEX] (Early in-depth history of Pine Mountain Settlement School)

Foreword

2.        Introductory

3.          Year by Year [Construction, Workers, Gifts, Children, Events, etc.]

4.          Physical Growth

5.          Support and Budget

6.          Some Interesting Gifts

7.          Industrial and Vocational

8.          Farm – Dairy – Poultry

9.          The Country Cottage

10.        Academic

11.        Health

12.        Extension Work

13.        The Fireside Industries

14.        Folk Songs and Dance

15.        Athletics

16.        Dramatics

17.        Some Contributions to the Outside World

18.        Religious Life

19.        The Road

20.        Various Happenings

21.        Policies – General

22.        List of Workers

[22 sections of Pine Mountain Settlement School History gathered by Evelyn K. Wells from 1913 to 1928]

EVELYN K. WELLS PUBLICATIONS

Wells, Evelyn K. The Ballad Tree: A Study of British and American Ballads, Their Folklore, Verse and Music, Together with Sixty Traditional Ballads and Their Tunes. New York: Ronald Press, 1950. Print.

EVELYN K. WELLS “A Little True Blue American,”  Over Sea and Land: Our Southern Mountains, November 1920, p. 140.

EVELYN K. WELLS TALKS

EVELYN K. WELLS PMSS Harvard University talk, on Folk Music. July 21, 1955