GOVERNANCE Directors Monthly Reports to BOT 1938

Pine Mountain Settlement School
Series 05: GOVERNANCE – BOARD OF TRUSTEES
Series 07: DIRECTORS
Director’s Monthly Reports to BOT 1938
Glyn Morris, PMSS Director, 1931-1942
SIA: BOX 17 A-B

GOVERNANCE 1938 Directors Reports and Letters to BOT

Program, Town Hall, New York, Fundraising. Nov. 21, 1938. Cover, p.1. [ny_town_hall_fundraiser_001.jpg]

GOVERNANCE Director’s Monthly Reports to BOT 1938 January, April, December
Financials (Endowment Funds): July 1937 – April 1938
Glyn Morris

TAGS: Governance, 1938 directors’ monthly reports to BOT, Glyn Morris, Helen Dingman, Walter Holtkamp, organs, financial reports,

CONTENTS: Director’s Monthly Reports to BOT 1938

Reports to BOT – January 1938

[Jan-001] January 5, 1938. “TO THE MEMBERS OF THE BOARD OF TRUSTEES OF PINE MOUNTAIN SETTLEMENT SCHOOL” from Glyn Morris, Director. A conference was held in Lexington, KY, on December 4, 1937, which included trustees Mrs. Fanny R. Gratz, Mr. C.N. Manning, Morris, and Mrs. Waller O. Bullock. It was held after several failed efforts to schedule a Board meeting at PMSS or elsewhere. It followed a visit at PMSS by Gratz, Bullock, Ball, and Manning in October 1937, to discuss the matters he is describing in this report. The Board meeting of September 28, 1934, ordered an Executive Committee to function in the intervals between Board Meeting. On April 3, 1936, members of the Executive Committee….
[Jan-002] Page 2. …were designated, except for one. The December 1937 conference has submitted to the Board four recommendations: (1) A Chapel memorial for Miss Katherine Pettit; (2) the Director be allowed 5 cents per mile for business travel by car; (3) an offer of $3,000 to be made for the Nolan property adjacent to the School; (4) “That arrangements be made with any staff member who wishes to take out a retirement income policy to the amount of $2,000….” Morris states the problems of calling a quorum of the Board.
[Jan-003] Page 3. He urges the members to attend the next Board meeting in April.

Reports to BOT – April 1938

[Apr-001] Page 1. [Handwritten notation, upper left margin: “April 1938”] Morris tells of “changes in the mountains affecting opportunities in secondary education.” He asks the Board to consider “In what manner can Pine Mountain function so that it may conserve all its inherent values, meet a real need, be more self-supporting, and have an honest and worthy appeal?” He refers to suggestions at the December meeting: that PMSS focus on vocational training. Since then, other suggestions were sought from a committee and an ongoing survey.
[Apr-002] Page 2. The committee’s thinking is along the lines of the following: “Is there a need?” Morris refers to the FINDINGS OF THE RURAL YOUTH GUIDANCE INSTITUTE, held in November 1937, in Washington (page 7), “which indicated the need for providing vocational training for older rural youth….”
[Apr-003] Page 3. Morris describes the problems of rural youth “who cannot be absorbed on the land and who drift to “blind alley” occupations in urban centers” and states that “something must be done.” He quotes from the President’s Advisory Committee on Education and the American Youth Commission on preparing youth for work. “It seems that in a general way, Pine Mountain’s future field of service lies with the youth of later high school and post high school years.”
[Apr-004] Page 4. “Definition of Our Area.” Morris asks how effective PMSS is, which is not easy to measure. All that can be concluded is that PMSS students have “acquired new ideals and better habits of living.” He suggests limiting the area from which the students are accepted, so that the School’s influence is not as diffused. “The Problem of Finance.” A decrease in contributions have been caused by (1) “[t]he general decrease in money available for charitable work.” (2) “…improved conditions in educational opportunities on the secondary level in the area.”
[Apr-005] Page 5. Considering the set-up of the School, the budget cannot be cut further. He encloses a chart that illustrates “that the School would operate with a maximum return on investment with the addition of more students.”
[Apr-005a] “Graph Showing Relationship of Number of Students to Per Capita Cost.” (107 to 200 students / $100 to $474)
[financials-016] Handwritten chart. “Graph showing relationship of no. of students to per capita cost and relation of per capita cost.”
[Apr-006] Page 6. The committee feels that tuition should be increased (with scholarships for the needy students). To compete in fundraising, Morris believes that PMSS should be promoted as a pioneer in educational philosophy and method “with emphasis on the problems of the locality.”
[Apr-008] Sic, Page 7. “The Community.” Less than 20% of boarding students come from the immediate area.
[Apr-009] Sic, Page 8. The School already has a community program through its older students, which he hopes to expand. “Brief suggestions for consideration in the program of the future:” (I) Junior College (list of vocational courses)…
[Apr-010] Sic, Page 9. (II) A miniature Antioch plan that sends students to Harlan for training in local industry and business. (III) Train teachers from the state teachers college in rural work under PMSS guidance. (IV) A rural nursing school with the assistance of a larger hospital.

Reports to BOT – December 1938

[Dec-001] December 8, 1938. “To the Board of Trustees of the Pine Mountain Settlement School” from Glyn Morris, reporting on PMSS work since last Board meeting. Morris describes a camp at PMSS in July for 50 under-privileged Harlan County youth, directed by Mr. Everett K. Wilson. Kiwanis Club of Harlan paid for most of the camp, which achieved “one of Pine Mountain’s objectives (which is) to bring about a feeling of local responsibility for a social program.”
[Dec-002] Page 2. The camp also indicates PMSS’s leadership. A new hire came out of August Guidance Institute who teaches home economics and community work, involving local elementary school teachers. Morris gives other examples of the PMSS students’ work with the community and the Infirmary’s influence. Morris states the case for vocational training.
[Dec-003] Page 3. Morris describes the success of the Pine Mountain Silver Jubilee Benefit performance in November at Town Hall, NY, was to fund a Pine Mountain hospitality center. Committee Chairman: Mrs. Leonard (Dorothy) Elsmith. Chapel marriages: Arthur W. Dodd to Georgia Ayers and Everett K. Wilson to Elizabeth Owen.

[Dec-004] Excerpts from “The Wasted Lands” by Gerald Johnson and “Report on Economic Conditions of the South” by the National Emergency Council, providing statistics of various rural issues, costs, and people of the southeastern United States.

Financials – Endowment

[financials-001] July 1937 – March 31, 1938. “Statement of Account of Security Trust Company, Custodian and Fiscal Agent, Pine Mountain Settlement School. General Endowment Fund (Principal Account, Investments).
[financials-002] Page 2. Investments, continued.
[financials-003] Page 3. Investments, continued; Recapitulation (Bonds, Stock, Note).
[financials-004] Page 5. Income Account. Receipts, July 1, 1937, to April 4, 1938.
[financials-005] Page 6. Receipts, continued. Disbursements. Feb. 14 to April 5, 1938.

[financials-006] July 1, 1937 – April 4, 1938. “Statement of Account of Security Trust Company, Trustee Pine Mountain Settlement School, Philip Roettinger Fund.” Principal Account, Investments, Income Account (Receipts, Disbursements).

[financials-007] July 1, 1937 – March 31, 1938. “Statement of Account of Security Trust Company, Trustee Pine Mountain Settlement School, William Cooper McKemy Memorial Fund.” Principal Account, Investments, Income (Receipts, Disbursements).

[financials-008] July 1, 1937 – April 4, 1938. “Statement of Account of Security Trust Company, Trustee u/a J.S. Duncan, Dated 12/31/36 for Pine Mountain School.” Principal Account, Investments, Income Account (Receipts, Disbursements).

[financials-009] July 1, 1937 – April 4, 1938. “Statement of Account of Security Trust Company, Trustee Pine Mountain Settlement School, Ethel de Long Zande Memorial Fund.” Principal Account, Investments, Income Account (Receipts, Disbursements).

[financials-010] July 1, 1937 – April 4, 1938. “Statement of Account of Security Trust Company, Trustee Pine Mountain Settlement School, William Creech Memorial Fund.” Principal Account, Investments, Income Account (Receipts, Disbursements).

[financials-011] N.D. “Summary of Endowment Funds”
[financials-012] Page 2. “Summary of Endowment Funds” (Receipts, Disbursements)

[financials-013] April 5, 1938. “List of Investments, Pine Mountain Settlement School.” General Endowment Fund (Book Value, Market)
[financials-014] Page 2. General Endowment Fund, continued; Philip Roettinger Fund.
[financials-015] Page 3. William Cooper McKemy Fund, J.S. Duncan Fund, Ethel de Long Zande Memorial Fund, William Creech Memorial Fund.

[financials-016] Handwritten chart. “Graph showing relationship of no. of students to per capita cost and relation of per capita cost.”